We are the Division of Undergraduate Education
- We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.
- We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.
- We strive to create meaningful relationships with students and value collaboration with
- colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.
- We are constantly evolving. We are a division of creative, forward thinking and
- solutions-focused staff, who are committed to professional growth, training, research
- initiatives and collaboration within our area and with campus partners.
We invite you to apply to work in our division.
Click here for more information about the Division of Undergraduate Education.
Required Qualifications (as evidenced by an attached resume):
Master’s degree (foreign equivalent or higher degree). One (1) year of full time professional experience in an educational setting. In lieu of a Master’s degree, Bachelor’s degree and three (3) years of full time professional experience in an educational setting. Experience coordinating projects, programs, and/or events.
Preferred Qualifications:
Master’s degree in higher education, student affairs, social work, counseling, or related discipline. Work experience at the college or university level working with undergraduate students. Three (3) or more full time years of academic advising, counseling, or student services experience in a college or university setting. Experience teaching new student seminars or student-development related courses. Experience conducting presentations including facilitating discussions. Experience interacting with a diverse student population in an academic environment.
Brief Description of Duties:
The Lead Academic Advisor provides individual academic advising to undergraduates in an assigned cohort. The Lead Academic Advisor may teach a student success course and supports students in promoting their academic success. This position is an active leader and participant in assisting with the orientation and registration process, planning activities and events throughout the year, developing and implementing advising strategies, and building connections with faculty, staff, and student constituents. The incumbent provides a significant link to students transitioning from prior educational institutions and serves to strengthen student satisfaction and retention. The incumbent coordinates a functional assignment with specific activities related to student success and organizational goals. The successful incumbent will have excellent student service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
Academic Advising and Administration:
- Provide high quality, proactive academic advising to undergraduates in an assigned cohort (i.e., first year, transfer, class year, academic standing, and/or other student grouping). Such advising will occur in individual and group settings on an ongoing basis, and will include regular communication about courses, majors, degree requirements, and policies/procedures. Provide active support, follow-up, and strategies for success either individually or in a group setting, to students on academic action.
- Serve as a general walk-in and/or appointment advisor for undergraduates as needed.
- Support the training and development of Academic Advising Assistants and Interns via communicating policy, procedure, curricular, and other relevant knowledge.
- Participate in the planning and development of team meetings, training, and activities in conjunction with advising staff, campus partners, and other constituents.
- Manage the administrative tasks, including programming, special initiatives, and budget.
Project Coordinator:
- Coordinate functional assignment(s) within the unit. Examples may include seminar or program coordination, in-depth work with a specific student population, curriculum involvement, faculty/academic department collaborations, peer leadership opportunities, orientation, academic standing, or other operation, service, project, or retention-enhancing initiative.
Orientation and Registration:
- Assist in the coordination and implementation of orientation sessions for incoming students in a particular cohort or group.
- Participate in student orientation and opening weekend programs in January and the summer, including assisting in the development, planning, and implementation of new student related events and activities.
- Provide 1:1 and group advising for new students regarding academic planning, policies, course requirements, and the process of registration.
New Student Seminar Instruction:
- Participate in relevant training and provide instruction for a new student seminar class. Supervise, train, and evaluate an assigned teaching assistant.
Program Development and Event Planning:
- Participate in initiating, planning, and developing events and activities which build community and support academic success.
- Participate in one or more office committees.
Divisional support:
- Participate in various Divisional and University programs and services including training/staff development, campus events, special events, admissions open houses, search committees, and University-wide committees.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
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Location
US-NY-Stony Brook
Shift Hours
9-5pm
Posting date
Oct 22, 2026
Posting expires
Nov 5, 2026, 11:59:00 PM
Salary
62,000- 65,000
Appointment Type
Term
Salary Grade
SL3
